Hire Webmaster and Update Website Functionality

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Project Name & Goal(s) Supported Action Project Leader Projected Completion Date Additional Budget Required Progress Toward Completion
Hire Webmaster and Update Website Functionality
Goal 7: Develop and Manage Resources
Mark Kinders June 2012 2012: $40,000(S&B)
2013: $80,000
2014: $82,500
50%

I. Brief Description & Significant Changes in Plans (if any):

This position supports electronic communications in a web-based and social media format in support of all institutional goals and objectives. With the migration of all colleges and departments from Arapaho, the web team has seen a quadrupling of its workload. In addition to the migration of academic departments there are major build-outs underway for Student Affairs, Administration and Operations. Requests for new web root folders has grown dramatically. A greater emphasis on recruiting to signature programs as a result of academic prioritization has also led to additional demands. The addition of a College of Extended Learning has magnified electronic marketing, including Social Media and Search Engine Optimization of our current website. This is magnified by the fact that project management is the province of the webmaster while content management is provided by faculty and staff, with quality control and editing through communications. The communications department also is significantly impacted by increasing quantity of print and publicity projects. At the time of the writing, the communications office is currently managing over 90 projects, not including web build-out for academic departments content, the Lumina project conversion, and the Higher Learning Commission Self-Study project.

II. Team Members:

The search process is led by Tom Smith, with support from Chris Garrett and Melissa Cloud.

III. Major milestones/actions over the last 3-6 months:

The UPC in May supported hiring a webmaster as the No. 1 priority for this current fiscal year. The Cabinet delayed action on this position as a recurring expense until the Legislature approved our budget in July and final enrollment census occurred in mid-September. This enabled the Cabinet to have a better understanding of our projected deficit in operational expenditures. Shortly afterwards the Cabinet approved the position.

IV. Planned major milestones or actions over the next 6 months:

A search is currently underway for a webmaster and we anticipate that individual will be hired and on board no later than Dec. 1, 2011.

V. Classification, Current Funding Sources, Unfunded needs:

The Cabinet is considering additional contracting for services over the next several months in support of the academic departments build-out in advance of HLC.