UPG Committee Minutes


University Planning Group
Minutes: March 12, 2009 Meeting
****draft as of March 31****

Scheduled Time: 2:00-3:30 p.m.

Locations: NET 614 (originating), (ITV) BA-B226, (ITV) SYN 220

Call to order: 2:04 p.m.


  • Amend/Approve February 12 Meeting Minutes
  • Mission/Vision/Values Task Group update/recommendations UPG transparency and communication
  • Information/Assessment/Accountability Task Group update/recommendations Steering committee assignments
  • Academic Priorities Process Review Task Group: update/recommendations
  • College/Unit/Subunit growth & development planning: status/issues
  • Communications and communicating program: discussion & input
  • Other opportunities/issues: open discussion
  • Review future meeting dates

Actions Taken

  • Approved February 12 Meeting Minutes. Pending typos amendments sent by Craig Clifford.

Reports and Notes

  • Introduction of new members: Shu Nakai, student representative
  • Mission/Vision and Values: Draft two of Focused Mission Statement, presented by Pam Louderback - A new statement has been constructed including input from the President's Council, Cabinet and UPG members. The new statement is: "By creating and sustaining a culture of learning and discovery we empower individuals to become socially responsible global citizens." It will be reviewed at the next meeting along with the values statements. Based on input from the President's Council and the Cabinet, the task group will evaluate expanding the vision statement beyond a single sentence. Substantial progress has been made on core values. A draft of the values statements will be sent out in approximately two weeks to UPG members for feedback.
  • Information/Assessment/Accountability Task Group (Tom Jackson): Tom Jackson (task group chair) reported on progress made in defining the task group mission.
    • Collect and disseminate existing assessment resources.
    • Provide consultation regarding values to measurement.
    • Ensure the "closing of the feedback loop" through a process of data utilization for change. Vote on approving the mission of this group is deferred to next month. A list of existing assessment tools were distributed and are included as an exhibit. Several assessments were noted as missing, including 5-year plan and accreditation. Members are encouraged to notify Tom of any others.
  • Academic Priorities Process Review Task Group: Meeting on March 24th; deferring discussion to next meeting.
  • College Unit/Subunit growth & development planning: Kim Cherry stated all administrative units have met and are moving forward keeping in mind the current strategic plan. The reporting template is being completed in conjunction with the unit strategic plan development. Laura Boren reported that Student Affairs is moving forward based on initiatives developed from a previous SWOT analysis, and referenced the university strategic plan where appropriate. Academic Affairs units have not started on the process, but it will be discussed at the March 25th Academic Council
  • Communications program: Kim Cherry suggested working with C&T to set up a link and post information. Stephanie Miller or Mike Gibbons may be the appropriate contacts at C&T. Della Combs volunteered to work on communications with Nancy Garber
  • Next Meetings: Thursday, April 9th, 2:00 p.m. (NET 614 ITV, BA-B226, NSM209). May meeting will be on Thursday morning, May 7th or Friday morning or afternoon, May 8th (study days). Dave Kern will send email out for a vote.

The meeting was adjourned at 3:22 p.m.

Members in attendance: April Adams, Ed Huckeby, Janet Bahr, Tom Jackson, Laura Boren, Dave Kern (chairperson), Sue Catron, Christy Landsaw, Kim Cherry, Pamela Louderback, Craig Clifford, Tim McElroy, Della Combs, Shu Nakai, Denise Deason-Toyne, Joe Spence, Kay Grant, Chuck Ziehr

Members absent: Dalton Bigbee, John Gyllin, Martin Venneman, Richard Carhart, Nancy Garber, Christee Jenlink, Sheila Collins, Doug Penisten, Liz Cook (NSGA), Tim Foutch, Andrew Vassar, Mark Giese, Mark Kinders

Guest: Amy Sanford

Exhibit: UPG Information/Assessment/Accountability Task Group Initial Report - 3/12/09