Northeastern State University

Academic Information

Absences Related to Active Military Service

The following policy governs faculty responsibility toward students who are called to active military duty. It is drawn from Board of Regents for Oklahoma Colleges’ policy, Chapter 6, Miscellaneous, Section III. This policy is not applicable to annual training for reservists or National Guard personnel which fall under regular University absence policies.

1. Student called to active military duty as a war measure: If the student has attended classes through the twelfth week of a regular semester (at least three-fourths of other terms), the grade earned up to the time he/she is called to duty will be that issued for the course.
2. Student called to active military duty, but not as a war measure:
   
   1. A student may withdraw with 100 percent refund;
   2. Instructor may permit an incomplete if the student is making satisfactory progress.
   3. Faculty may allow the student other alternatives.
3. If student attendance ends prior to twelfth week of classes, a 100 percent refund will be issued.
4. The student must provide a copy of his/her military orders to the Office of Registrar before a refund is issued or an incomplete form is processed.
5. If a student is called to active duty, and stops attending classes without notifying instructors, a grade of “F” will be assigned at the end of the semester. Subsequently, upon receipt of appropriate documentation, a change of grade may be processed utilizing the Grade Change Procedure.